Question Bank link in the administration menuThe question bank is a repository of questions used in your LEO unit. Questions created directly in the question bank can be added to Lesson and Quiz activities in your unit, and questions created inside these activities are automatically saved to the question bank.

How to access the Question Bank

  1. Navigate to your unit in LEO.
  2. In the Administration menu choose Unit administration > Question Bank (see image right).
    Note: This link is also available in the Quiz Administration menu when you are editing your quiz.

The question bank provides access to all current questions in all existing categories, enabling teaching staff to create, preview, and edit quiz questions, and sort them into categories if desired.

The question bank allows you to develop a repository of questions over time, as opposed to creating them from scratch every time you add a new activity to your LEO unit. Questions and categories are also copied across when you roll over your unit, meaning you do not have to recreate them in each new version of your unit, and you can freely edit questions in your new unit without modifying questions in previous units.

The question bank exist at a unit level, meaning they are only usable within your unit. Questions created in one unit can only be shared with another unit by exporting them and importing them into another unit (see Exporting and importing questions section below).

Video: How to use the Question Bank

This video briefly demonstrates how to access the question bank, edit and create questions in the question bank, create categories and put questions into your new categories. More information is available on this page in the sections below.

To learn how to add questions to a quiz, please see LEO Guides: How to add questions to a quiz.

When accessing the question bank, you may see a number of questions for the default selected category and a range of options available.

How to create a new question in the question bank

  1. Click the Create a new question button above the list of questions:
    The Create a new question button
  2. Choose a question type, then configure the settings for your new question.
  3. Click the Save Changes button to save the new question and return to the question bank. Your new question should now appear in the list of questions on this page.

To learn more about question settings, please see LEO Guides: How to add questions to a quiz.

For more information about the question types and the settings for each type see Moodle Docs 3.5 - Question Types.

How to filter the questions displayed

  • Use the Select a category dropdown box to show only questions in the chosen category.
  • Type a tag name into the Tag Filter search box to show only questions with the chosen tag.

How to edit existing questions

For each question displayed in the question bank there are a set of five functions you can access, as indicated in the image below:

Functions to perform on questions

These functions are:

  1. Tag - click the tag icon to add and edit the tags for this question (may also be edited in the question settings).
  2. Settings - click the cog icon to edit the settings for this question.
  3. Duplicate - click the duplicate icon to make a copy of the question.
  4. Preview - click the magnifying glass icon to preview how this question will appear to students.
  5. Delete - click the "x" icon to remove the question from the question bank and all quizzes that use it.

How to move one or more questions into a category

When editing the settings for a question, you can change the category setting for that particular question. You can also move questions into a category from the question bank:

  1. Using the checkboxes, select the questions you want to move into a category:
    Questions selected
  2. Select the category to move them to from the dropdown box below the list of questions:
    Category selection box to move questions to
  3. Click the Move to >> button. You will then be taken to the category page where you should see the category selected, including questions you moved.

You may also edit the settings for a specific question and change the Category setting to one of your choosing.

You can organise questions in the question bank into categories and sub-categories. You may wish to group questions by their type (such as multiple choice or short answer), their purpose in the unit (formative, summative) or by theme (topic, genre, etc.). Some other example may be "mid-semester quiz" with sub-categories of "knowledge questions", "understanding questions" and "skills-based questions".

Categories are also necessary if you intend to use randomly selected questions. Using categories allows you to add a random question from a specific category rather than from all the available questions in your question bank.

To view, create and edit categories, click the Categories link under the Question Bank sub-menu:

The categories link

By default, all questions are added to a Default unit category. For more information about categories refer to MoodleDocs: Question categories

How to create a new category

On the main Categories page, below the list of existing categories, you should see a heading called New category, where you may create a new category:

  1. Click the Categories link in the Question bank sub-menu.
  2. Choose a parent category from the Parent category dropdown box (your new category will become a sub-category of this).
  3. Enter a Name for your new category.
  4. Enter some information about the new category in the Category info box (optional).
  5. Click the Add category button.

You will then be taken back to the categories page, where you should see your new category.

How to edit existing categories

On the Categories page, you should see existing categories, with sub-categories nested under their parent categories:


Each category shows the number of questions in this category in parenthesis after the name of the category. The additional functions you may access for each category are:

  • Delete: Click the X icon to remove this category. Questions in the category are not deleted - you will be prompted to choose another category to move questions to).
  • Edit: click the Cog icon to edit the settings of this category.
  • Move to top level: Click the Arrow icon to move this category up to the same level as the Parent category.

If you wish to move questions into new categories, see the previous section on this page for instructions on how to move questions.

You can save your questions from the question bank, either all questions or just a single category of questions (including its sub-categories), and then upload this file into another unit.

Exporting questions

  1. In the Administration menu, choose Unit Administration > Question Bank > Export.
  2. Under the File Format heading, select the Moodle XML format option.
  3. Under the General heading, use the Export category dropdown box to choose the specific category you wish to export, or choose the Default category for the unit to export all questions in the unit.
  4. Check the Write category to file and Write context to file options if you want the existing category structure to be recreated in the unit you are importing them into (if not, they will be all added to the Default category)
  5. Click the Export questions to file button.
  6. Save the file to your computer. This file may now be used when importing questions into another unit.

How to import questions

If you have a file that has been exported using the steps above, it can be imported into a unit using the steps below:

  1. In the Administration menu, choose Unit Administration > Question Bank > Import.
  2. Under the File Format heading, select the Moodle XML format option.
  3. Click on the General heading to expand it, then select the appropriate category for your questions to go into from the dropdown options provided. If you would like to use the categories saved within the file, leave the Get category from file checked or uncheck this option.
  4. Click the Choose a file button to select the file on your computer or device and click on Upload this file. The file will appear as a link in the field. You may also drag and drop the file into the upload area.
  5. Click the Import button.
  6. On the next screen you will be able to see if your import was successful, and how many questions you have imported. If the information is correct, click Continue.

Your questions are now accessible from within your question bank.

You can also import new questions into the question bank from a text tile. For more information see LEO Guides: How to bulk import quiz questions using the Aiken format.

Gieseke, J. n.d.. Best practices: Three tips for making the most of Moodle’s Question Bank. [Blog] Blackboard Open LMS. Retrieved from

Page last updated on 02/07/2020

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