Assigning a colleague as an alternative host for a scheduled meeting such as a tutorial can be useful. If the meeting host is unable to attend for any reason, then the alternative host will be able to join the meeting and instantly become the host. This means that your students won't be left stranded with nobody able to run the meeting.
Click on the Schedule button, add your meeting settings, then open the Advanced Options section at the bottom of the page and add the email(s) to the Alternative hosts field.
Go to Meeting / Schedule meeting, add your settings, then scroll down to the bottom and add the email(s) to the Alternative hosts field.
During a meeting you may wish to assign a co-host to help monitor the chat or admit students from the waiting room. A co-host can do most of the functions of a host in a Zoom meeting – except manage breakout rooms – which can only be done by the host.
You can give someone the role of co-host during a meeting by hovering your mouse over the participant's name and choosing More, then clicking Make Co-host.
Note: If you have alternative hosts set, the first one to enter the meeting will be assigned the role of host and the others will come in as co-hosts. If needed, the first host can then reassign the host role by hovering over the name of the participant and choosing More, then Make Host.
It is recommended for the Lecturer in Charge (LIC) to schedule all meetings for their unit, including those for any tutors in that unit. This ensures that any concurrent meetings don't cause system conflicts. In order to do this, you must ask your tutors to assign you scheduling privileges.
Note: this must be done using the web browser settings by logging in to acu.zoom.us. It cannot be done in the Zoom app.
Please contact the Learning and Teaching Centre for professional development, resources and advice for your learning and teaching needs at ACU.