Are you a professional staff member who uses flexible working arrangements? See what arrangements are possible under the Flexible Working Arrangements Policy, and what you need to do to ensure your hours are appropriately recorded and processed. Understand how your time credits are reconciled every six months at on 30 June and 31 December.
The University recognises that to effectively balance work, personal and family needs, flexible working arrangements can assist many staff members to manage a variety of commitments.
Flexible working arrangements are intended to accommodate Professional Staff members’ needs as well as to provide adequately for the business operations of the University. Therefore, staff members are expected to organize their time on a ‘give-and-take’ basis to ensure the proper and efficient operations of the University. To ensure arrangements are implemented smoothly, staff members and their supervisors need to be familiar with the Flexible Working Arrangements Policy which outlines the following important considerations:
Hours of work can be varied by request of a Professional Staff member or their nominated supervisor to suit personal circumstance and/or operational requirements of the work unit. A staff member and their supervisor may negotiate arrangements for working hours within the following parameters:
The maximum number of hours which may be worked on any one day is 9 hours;
The maximum number of hours which may be worked in any week is 45 hours;
The normal daily span of hours worked under these arrangements will be 8:00 am to 6:00 pm Monday to Friday but this may be extended to 7:30 am to 7:00 pm where it is essential to maintain a University service or activity;
A staff member will work an average of 140 hours over a four-week cycle; and,
A staff member may work ordinary hours on a Saturday, subject to section 6.3 of the Policy.
Right to request
In addition, certain staff members have the right to request flexible working arrangements under the National Employment Standards. These staff have the right to submit a request for a change to her or his working arrangements and have that request considered and formally responded to by the University.
This includes a staff member who:
has responsibility for the care of a child who is school age or younger;
has a child who is under 18 years of age and who has a disability;
is a carer (within the meaning of the Carer Recognition Act, 2010 NSW);
is 55 years or older;
has a disability;
is experiencing family violence or who is providing care or support to a member of the staff member’s immediately family or household who requires care or support because the member is experience violence from the member’s family;
Recording of hours worked
All Professional Staff participating in flexible working arrangements are required to complete 'Time Records’ to record their daily start and finish times and submit them to their supervisor to be reconciled.
Taking of accrued time credits
A staff member can take time off where they have accrued time credits in excess of seven hours. This time off is to be taken at a time or times convenient to the work group and by prior agreement with the supervisor. Normally, no more than 28 hours of time accumulated during a four-week work cycle may be carried over into another cycle.
Time credits reconciliation periods
Each year is divided into two six-monthly annual reconciliation periods, normally ending on 30 June and 31 December. Staff should note that at the end of each of these reconciliation periods, no excess accumulated time credits or debits may be carried forward.