Terms of Reference


MEMBERSHIP: (membership is position based)

  1. Chief Operating Officer and Deputy Vice-Chancellor (Chair)
  2. Deputy Chief Operating Officer
  3. Director, Corporate Services
  4. Executive Officer, Office of the Chief Operating Officer
  5. National Manager, Service Improvement Team
  6. National Infrastructure Manager
  7. Academic Registrar and Director, Student Administration
  8. Associate Director, Student Administrative Services
  9. Associate Director, Student Systems
  10. Associate Director, User Experience
  11. Chief Financial Officer
  12. Associate Director, Financial Operations
  13. Associate Director, Financial Corporate Services
  14. General Counsel and Director, Governance
  15. Deputy General Counsel
  16. Director, Human Resources
  17. Associate Director, HR Business Partnering
  18. Associate Director, Workforce Systems & Processes
  19. Director, Information Technology (IT)
  20. Associate Director, IT Infrastructure
  21. Associate Director, IT Applications
  22. Associate Director, IT Strategy and Planning
  23. Director Marketing and External Relations
  24. Associate Director, Marketing and Communications
  25. Associate Director, Digital Strategy
  26. Associate Director, Future Students and Advancement
  27. Director, Planning & Strategic Management
  28. Director, Properties and Facilities
  29. Associate Director, Facilities Management
  30. Associate Director, Development and Capital Projects
  31. Director, Student Engagement and Services

DATE OF ESTABLISHMENT: April 2013

MEETING FREQUENCY: 5 times per year– one of which shall be an annual conference

RESPONSIBLE OFFICER: Chief Operating Officer

MEETING SECRETARY: Director, Corporate Services

PURPOSE:

  • The Portfolio Leadership Forum (PLF) will operate as a senior information meeting for the portfolio of the Chief Operating Officer (Corporate Services). It will comprise the senior managers of the business units that report to the Chief Operating Officer.
  • The membership of PLF is position based and will include staff acting in these roles. The Chair may invite other staff when it is considered that their input would assist the discussion of particular issues.
  • The PLF aims to provide a collaborative and collegiate forum that provides opportunities for:
    • collaborative work across the portfolio;
    • information sharing;
    • deepening the understanding of all portfolio functions, opportunities and challenges;
    • enhancing communication;
    • building networks;
    • discussing and responding to major organisational issues;
    • building leadership capabilities;
    • integration of services across the portfolio for optimum impact; and
    • fostering a positive and high performing work place culture.

TERMS OF REFERENCE:

  • To share information and discuss institutional and regional matters of importance to the University and portfolio.
  • To brief staff on important emerging issues including major policy decisions and major projects.
  • To discuss issues relating to the individual business units of the portfolio.
  • To act as a monitoring mechanism for significant issues and matters that impact ACU.
  • To provide a forum for free discussion and consideration of strategic, managerial and operational matters affecting the University, higher education sector and portfolio.
  • To co-ordinate a response to relevant legislation, policies and procedures.

MEETING FORMAT:

  • Apologies for the meeting shall be submitted in advance to the meeting Secretary.
  • The meetings will be a mix of face-to-face and videoconference.
  • The meeting agenda will contain the following elements:
  • Welcome and Apologies
  • Standing Items
    • COO Update on current and emerging institutional or portfolio matters.
  • General Business
    • Items related to the priorities and operations of the portfolio or institution.
    • Guest speakers may be invited to address an issue of relevance to the PLF.

COMMUNICATION:

PLF members are expected to report back to their staff regarding the information and outcomes of the meeting.

REVIEW: The PLF reviews its terms of reference on an annual basis.

LAST MODIFIED: March 2019

Members of the Portfolio Leadership Forum (PLF)
Title Name Executive Officer
1 Chief Operating Officer and Deputy Vice-Chancellor Dr Stephen Weller Melinda Hunt
2 Deputy Chief Operating Officer Paul Campbell Melinda Hunt
3 Director, Corporate Services Sharone Ciancio Elizabeth Chlebicka
4 Executive Officer, Office of the Chief Operating Officer Melinda Hunt
5 National Manager, Service Improvement Team William McKendry
6 National Infrastructure Manager Jane Caton
7 Academic Registrar and Director, Student Administration Kathryn Blyth Cariza Sy
8 Associate Director, Student Administrative Services Helen Murnane
9 Associate Director, Student Systems Patrick Player
10 Associate Director, User Experience Elizabeth Moon
11 Chief Financial Officer Scott Jenkins Vacant
12 Associate Director, Financial Operations Mitch Srbinovski
13 Associate Director, Financial Corporate Services Paul Zappia
14 General Counsel and Director, Governance Diane Barker Maria Stella Panopio (Mariela)
15 Deputy General Counsel Gina Georgiou
16 Director, Human Resources Diana Chegwidden Liz Jones
17 Associate Director, HR Business Partnering Liza Rainbird
18 Associate Director, Workforce Systems and Processes Kya Simpson
19 Director, Information Technology Niranjan Prabhu Nathalie Vauzelle
20 Associate Director, IT Infrastructure Wil Daniels
21 Associate Director, IT Applications Bernard Stepien
22 Associate Director, IT Strategy and Planning Mark Brodsky
23 Director, Marketing and External Relations Kathy Vozella Amanda Bemet
24 Associate Director, Marketing and Communications Alisse Graffiti
25 Associate Director, Digital Strategy Luke Williams
26 Associate Director, Future Students and Advancement Maureen Frame
27s Director, Planning & Strategic Management Omer Yezdani Maria Fernandes
28 Director, Properties and Facilities Michael Tracey Michaela York
29 Associate Director, Facilities Management Jye West
30 Associate Director, Development and Capital Projects Stephen Zaczkiewicz
31 Director, Student Engagement and Services Paul McJannett

Download the Portfolio Executive Committee Terms of Reference (PDF file, 97KB)

 

Page last updated on 02/04/2020

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