Portfolio Executive Committee

MEMBERSHIP:

The Portfolio Executive Committee (PEC) will comprise the executive leadership group within the Corporate Services Portfolio.

Membership is position based and will include staff acting in these roles.

The Chair may invite other senior staff to attend when it is considered that their input may assist the discussion.

1. Chief Operating Officer (COO) and Deputy Vice-Chancellor (Chair)
2. Deputy Chief Operating Officer and Director Campus Leadership
3. General Counsel, Director Legal, Assurance and Governance
4. Director Strategy and Operations, PSH - Corporate Services
5. Chief Financial Officer, Director of Finance and Planning
6. Chief People Officer, Director People and Capability
7. Academic Registrar, Director, Student Administration
8. Chief Information and Digital Officer, Director Information Technology
9. Director, Properties and Facilities
10. Chief Marketing Officer, Director Marketing and External Relations
11. Portfolio Executive Officer, Office of the Chief Operating Officer & DVC

DATE ESTABLISHED:

April 2013

MEETING FREQUENCY AND LOCATION:

Currently fortnightly via Microsoft Teams

RESPONSIBLE OFFICER: Chief Operating Officer / Chair

MEETING SECRETARY: Portfolio Executive Officer, Office of COO

PURPOSE:

The Portfolio Executive Committee (PEC) will operate as a peak planning and strategic forum for the Corporate Services Portfolio. The PEC aims to provide a collaborative and collegial forum that provides opportunities for:

• Discussion, action and resolution of Portfolio issues
• Strategic and collaborative work across the Portfolio
• Enhancing communication
• Building networks
• Discussing and responding to major organisational issues
• Building leadership capabilities
• Integration of services across the Portfolio for optimum impact; and
• Fostering a positive and high performing workplace culture.

TERMS OF REFERENCE:

• To provide a senior management forum for discussion of critical issues, strategic and leadership matters affecting Corporate Services, ACU and the higher education sector
• To plan and discuss high level processes relating to the business units within the Corporate Services Portfolio
• To consider and progress the Portfolio's priorities and Vice-Chancellor's strategic priorities
• To provide a coordinated and strategic response to institutional and sector matters of relevance to the University and Portfolio
• To provide regular reports on the progress of the implementation of matters delegated to members of the PEC
• To act on issues emerging from the Vice-Chancellors Advisory Committee (VCAC)
• To consider internal and external policies that influence ACU's over-arching risk, planning, quality, and workforce initiatives.

COMMUNICATION:

PEC members are expected to report back to their managers and staff regarding the information and outcomes of the meeting, except confidential matters.

MEETING AND REPORTING FORMAT:

• The office of the Chief Operating Officer/Chair will be responsible for the meetings of PEC. The agenda is communicated by the COO or the Portfolio Executive Officer, PEC members are welcome to contribute items to the agenda via the Portfolio Executive Officer.
• Apologies for the meeting should be submitted in advance to the meeting Secretary (Portfolio Executive Officer, Office of COO)
• If a PEC member is unable to attend a meeting, it is expected that an alternate (a member of the Portfolio Leadership Forum) will attend in their absence.
• The meeting agenda will contain the following elements:
  • Welcome and Apologies
  • COO Update on current and emerging institutional or Portfolio matters.
  • Standing Items (periodical)
  • General Business - Items related to the priorities and operations of the Portfolio or ACU.
  • For Information

REVIEW:

The PEC reviews its Terms of Reference on an annual basis.

LAST MODIFIED:

January 2024

Download the Portfolio Executive Committee Terms of Reference (PDF file, 122KB)