Portfolio Leadership Forum (PLF) Membership

Membership is position based and will include staff acting in these roles.

The Chair may invite other senior staff to attend when it is considered that their input may assist the discussion of particular issues.

1. Chief Operating Officer and Deputy Vice-Chancellor (Chair)
2. Deputy Chief Operating Officer and Director Campus Leadership
3. General Counsel and Director Legal, Assurance and Governance
4. Director Strategy & Operations, PSH - Corporate Services
5. Chief Financial Officer and Director Finance and Planning
6. Associate Director, Financial Operations
7. Associate Director, Financial Corporate Services
8. Chief People Officer and Director People and Capability
9. Associate Director, Workforce Systems and Reporting
10. Associate Director, HR Business Partnering & Talent Management
11. Academic Registrar and Director Student Administration
12. Associate Director, Administrative Services
13. Associate Director, Student Systems
14. Associate Director, Student Admin (Enrolment, Progression, Completion)
15. Chief Marketing Officer and Director Marketing and External Relations
16. Associate Director, Communications and Creative Services
17. Associate Director, Future Students
18. Chief Information & Digital Officer and Director Information Technology
19. Associate Director, Enterprise Services
20. Associate Director, Service Delivery & Operations
21. National Manager Cyber Security
22. Director, Properties & Facilities
23. Associate Director, Development and Capital Projects
24. Portfolio Executive Officer, Office of the Chief Operating Officer & Deputy Vice-Chancellor

Date of establishment

April 2013

Meeting frequency

6 times per year- one of which shall be an annual conference

Responsible officer

Chief Operating Officer

Meeting secretary

Director, Strategy & Operations, PSH - Corporate Services

Purpose

• The Portfolio Leadership Forum (PLF) will operate as a senior information meeting for the portfolio of the Chief Operating Officer (Corporate Services). It will comprise the senior managers of the business units that report to the Chief Operating Officer.
• The membership of the PLF is position based and will include staff acting in these roles. The Chair may invite other staff when it is considered that their input would assist the discussion.
• The PLF aims to provide a collaborative and collegiate forum that provides opportunities for:
  • collaborative work across the portfolio
  • information sharing
  • deepening the understanding of all portfolio functions, opportunities, and challenges
  • enhancing communication
  • building networks
  • discussing and responding to major organisational issues
  • building leadership capabilities
  • integration of services across the portfolio for optimum impact; and
  • fostering a positive and high performing workplace culture.

Terms of reference

• To share information and discuss institutional and regional matters of importance to the University and portfolio.
• To brief staff on important emerging issues including major policy decisions and major projects.
• To discuss issues relating to the individual business units of the portfolio.
• To act as a monitoring mechanism for significant issues and matters that impact ACU.
• To provide a forum for free discussion and consideration of strategic, managerial and operational matters affecting the University, higher education sector and portfolio.
• To co-ordinate a response to relevant legislation, policies and procedures.

Meeting format

• Apologies for the meeting shall be submitted in advance to the meeting Secretary.
• The meetings will be a mix of face-to-face and videoconference.
• The meeting agenda will contain the following elements:
• Welcome and Apologies
• Standing Items
  • COO Update on current and emerging institutional or portfolio matters.
• General Business
  • Items related to the priorities and operations of the portfolio or institution.
  • Guest speakers may be invited to address an issue of relevance to the PLF.

Communication

PLF members are expected to report back to their staff regarding the information and outcomes of the meeting.

Review

The PLF reviews its terms of reference on an annual basis.

Last modified

January 2024

Download the Portfolio Leadership Forum Terms of Reference (PDF 282KB)