The online survey system has many sections and each area has a particular function. One area stores information for creating ProfEx surveys (including student and unit details), another stores all survey responses and there are areas for various reports. As soon as a student responds to a particular survey, the system automatically removes their name from the list for the class, and adds the student's feedback to a pool of responses for the unit.
The system sends reminders to non-responders on a pre-defined schedule. These reminders are 'personalised' by using student names which are populated automatically by referencing the class list within Banner (ACU's student information management system). At no time does any faculty or school staff member have access to student details stored in the online evaluation database.