The University uses Technology One (TechOne) as its Finance System.

TechOne supports the University’s financial activities including electronic purchase orders, workflow document approval and commitment reporting.

ACU staff are encouraged to read the TechOne FAQs, and the User Guide and Resources.  Please see below the Chart of Accounts that is used at ACU. This will give you an understanding of the relevant codes when using TechOne for financial tasks.

Chart of Accounts:

The ACU Chart of Accounts consists of the following components:

TechOne Finance System – Charts of Accounts

The full account string must be supplied every time a transaction is posted to the ledger.

Entity

The Entity codes available are:

Entity

Description

State

10VIC MelbourneVIC
20ACT CanberraACT
30NSW StrathfieldNSW
40NSW North SydneyNSW
50QLD BrisbaneQLD
60VIC BallaratVIC
70SA AdelaideSA
80NSW BlacktownNSW
91AUS NationalNational
92NSW State WideNSW
93VIC WideVIC
94RomeLazio

Project

  • Project codes are used to capture income and expenses for reporting purposes
  • Project codes have six digits
  • All users must familiarize themselves with the relevant project codes for their area
  • Source of Funds (SOF) detail how Project codes are funded
  • This component is determined when Project codes are created
  • Only valid Project-SOF combinations can be used
  • Common SOF examples are listed below

Source of Funds

SOF

Description

Note

111

Operating Tracked

Funded from the Operating Budget

131

Operating OH Tracked

Funded from the Operating Overhead Budget

311

NonOp Tied Projects

Externally funded

Activity

The Activity code is currently not being used.  The default code is 9999.

Natural Account

Categorises the nature of the transaction for Financial Accounting and Reporting purposes.  Look at the TechnologyOne - Natural Account Guide to see the full list of Natural Account codes.

Organisation Unit Hierarchy - TechOne

The latest most up-to-date  organisation hierarchy is available in Technology One (this will assist you with looking up Project +Source of Funds codes).

Page last updated on 28/11/2019

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