Finance systems

The University uses Technology One (TechOne) as its Finance System.

TechOne supports the University’s financial activities including electronic purchase orders, workflow document approval and commitment reporting.

ACU staff are encouraged to read the TechOne FAQs, and the User Guide and Resources. Please see below the Chart of Accounts that is used at ACU. This will give you an understanding of the relevant codes when using TechOne for financial tasks.

Chart of Accounts:

The ACU Chart of Accounts consists of the following components:

Finance - Chart of Accounts - All documents (Sharepoint.com)

The full account string must be supplied every time a transaction is posted to the ledger.

Entity

The Entity codes available are:

Project

• Project codes are used to capture income and expenses for reporting purposes
• Project codes have six digits
• All users must familiarize themselves with the relevant project codes for their area
• Source of Funds (SOF) detail how Project codes are funded
• This component is determined when Project codes are created
• Only valid Project-SOF combinations can be used
• Common SOF examples are listed below

Source of Funds

Activity

The Activity code is currently not being used.  The default code is 9999.

Natural Account

Categorises the nature of the transaction for Financial Accounting and Reporting purposes.  Look at the TechnologyOne - Natural Account Guide to see the full list of Natural Account codes.

Organisation Unit Hierarchy - TechOne

The latest most up-to-date organisation hierarchy can be found in CiA Organisation Unit Dashboard (this will assist you with looking up Project +Source of Funds codes).