Records and Archive Management Program

Along with our people, brand and reputation, business records are one of ACU's most valuable assets. Without them we simply could not operate.

The Governance Directorate is running a Records and Archive Management Program to assess and improve our recordkeeping processes and technology across the university.

ACU has a substantial volume of business records relating to its teaching, research, students, staff, finances, and other business activities. The appropriate storage, retrieval and management of these information assets are required for our university to efficiently conduct its business.

The Records and Archive Management Policy establishes the framework for effective records management at ACU. It provides guidance to all staff on the creation and use of business records and sets standards for classifying, managing, and storing those records. The policy also provides a basis for the management of information consistent with the ACU Strategic Plan.

The ACU Records and Archive Management Policy and the Retention and Disposal Guideline have been completely revised and are available from the Records and Archive Management webpage. The updated policy page also includes new guidelines for naming and titling conventions, vital records, and records disposal activities.

This revised policy has been developed alongside, and is aligned with, our Data and Information Governance Policy.

Keeping good records

Creating and keeping good records enables the university to:

• comply with our legislative and regulatory obligations
• make strategic decisions
• improve service delivery
• demonstrate transparency and accountability
• protect the rights and interests of our stakeholders
• reduce business risks
• retain our corporate memory.

Our obligations

A robust records and archive management program is fundamental to ACU’s commitment to good business practice and is part of the assessment process for our future TEQSA re-registration.

Some of our key legislative and legal recordkeeping obligations include:

• TEQSA – Information Management under Standard 7.3 of the Higher Education Standards Framework
• Corporations Act
• Charities Not for Profit Act
• Privacy Act
• Best practice (ISO 15489) – ACU is committed to compliance with best practice as outlined in ISO 15489 Information and Documentation – Records Management.

You’re a recordkeeper too

Online Records and Archive Management training has been developed and will soon be made available. This training is a key step to help provide all staff with an understanding of their key recordkeeping responsibilities while working at ACU.

All staff should read and understand the new  Records and Archive Management Policy, and be aware of their business obligations under the Records Management Framework.