Staff Connect downtime extended

ACU staff are advised that the planned downtime for Staff Connect will be extended for approximately one week to ensure the successful transition of data to the new HR and Payroll system. Staff Connect will remain view only to enable HR to ensure all the data is transitioned accurately in the new system.

The estimated go-live for the new Staff Connect is during the week of 21 May. HR will communicate with staff as soon as the new Staff Connect can be accessed.

What to do during the downtime

The downtime will affect what staff and supervisors need to do for submitting timesheets, and requesting leave and training course bookings.

Timesheets for the pay fortnight ending 18 May will need to be submitted via the existing online timesheet facility. Once the new Staff Connect is live, online timesheets will be submitted directly through Staff Connect. Current paper based timesheets will continue until they are transitioned through Staff Connect. For detailed information about submissions during the downtime please refer to the table below.


Making submissions during downtime:

During the pay fortnight ending 18 May 2018 (pay date 23 May 2018)

Task/Activity Due dateWhoSystemLink
Online Timesheets are to be submitted and approved for the full pay fortnight (i.e. up to and including Friday 18 May 2018). Thursday
17 May 2018
by no later than 5pm.
Staff and supervisors Online Timesheet System Online Timesheet System link

General cut-off for pay fortnight processing (including all timesheets not submitted online).

Staff who currently submit paper based timesheets will continue with this process until further notice.

Thursday
17 May 2018
Staff and supervisors Not applicable Not applicable

Making submissions after new Staff Connect goes live:

Pay fortnight ending 1 June (pay date 6 June 2018)

Task/Activity Due dateWhoSystemLink
Planned go-live of new Staff Connect (Online processes, Leave and training course requests, etc.) No later than 23 May 2018. Staff and supervisors New Staff Connect Staff will be provided with the new Staff Connect link after go-live.

General cut-off for pay fortnight processing (including all timesheets not submitted online)

Staff who currently submit paper based timesheets will continue with this process until further notice.

31 May 2018 Staff and supervisors Not applicable Not applicable.
Online Timesheet
Timesheets must be submitted and approved for the full pay fortnight (i.e. up to and including Friday 1 June 2018)
Submitted
Friday 1 June 2018
by no later than 5pm.
Staff New Staff Connect Staff will be provided with the new Staff Connect link after go-live.
Online Timesheet
Timesheets must be submitted and approved for the full pay fortnight (i.e. up to and including Friday 1 June 2018)
Approval
Monday 4 June 2018
by no later than 10am. 

Supervisors

New Staff Connect Staff will be provided with the new Staff Connect link after go-live.

Staff who wish to request leave or book into a training course are advised to wait for the new Staff Connect go live.  If the leave or training falls within the downtime period, please seek approval from your manager and submit the request when Staff Connect is available. If there were any unapproved leave requests in Staff Connect these will need to be resubmitted after the new Staff Connect goes live. HR will contact any supervisors with affected requests, to advise of the resubmission process.

To register for ACU training courses that is occurring on a date during the downtime, contact the Capabilities and Development team on ext. 9200 or learninggs@acu.edu.au

Questions

For further information on the HR Payroll Replacement Solution Project please contact:

  • Rob Jazic – Associate Director, Workforce System (Project Director) +61 2 9739 2499
  • Peter Wilks – Workforce Systems Administrator/Project Lead (Project Manager) +61 2 9465 9235


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