Christmas close-down dates, HR deadlines and campus access

Christmas close-down dates

Please visit the Service Central knowledgebase for the dates associated with the University’s annual Christmas close-down in each state.

Campus buildings access

During the Christmas close-down period, all buildings on all campuses will be locked and secured. Security will patrol the campus precincts during business hours.  For access to any part of campus, please submit application in writing to the Director Properties & Facilities by 21 December.

If emergency access is required during the close-down period, please contact the National Security Centre on x8888 or (02) 9465 9052 to arrange for the deactivation of the security alarm system. Please do not enter a building whilst the security alarms are active, as this will trigger the alarm response.

Payroll deadlines/payment dates

Due to the University close-down period, deadlines for the submission of payroll documentation will need to be adjusted (eg timesheets and other salary claim forms) and termination documentation (eg resignations, fixed-term contract end). To enable timely processing of payments over the Christmas period, it is important that all staff and supervisors are aware of the following payroll deadlines/payment dates:


Pay period ending

Any documentation submitted, approved & with payroll by

Salary payment date

Annual Leave Loading
(for eligible staff)

Calendar year 2018


Wednesday 19 Dec 2018

Fortnightly salary

Friday 14 December 2018

5pm Thurs 13 Dec 2018

Wednesday 19 Dec 2018

Fortnightly salary

Friday 28 December 2018

5pm Wed 19 Dec 2018

Wednesday 2 Jan 2019

Fortnightly salary

Friday 11 January 2019

5pm Thurs 10 Jan 2019

Wednesday 16 Jan 2019

Terminations and contract end

up to Friday 14 December 2018


Wednesday 19 Dec 2018

Terminations and contract end

up to Friday 28 December 2018


Wednesday 2 Jan 2019

Due to the University close-down period, it will not be possible to process payments for documentation received after the published deadlines, nor process any requests for manual payments.

Impact on recruitment timelines

As the University moves into the December/January period the external candidate market tends to ‘slow down’ and attracting and engaging suitable candidates for ACU’s employment opportunities can be challenging.

The HR Business Partnering team can assist hiring managers in providing advice on the optimum time to recruit to secure the best candidate for your role. For the team to both deliver a timely offer to a candidate and receive confirmation of acceptance of offer prior to Christmas, all recruitment outcome approvals should be with HR by Monday 10 December 2018.

We’re here to help

Please visit Service Central or contact (07) 3623 7272 should you have any queries or require further information.

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